The program associate is a professional staff member who will work with members of the program theme(s) to facilitate and support the work of the theme(s) by: assisting in the effective facilitation of the theme, conducting project and related research, working with key experts, grantees and applicants to develop strategies and action plans to fulfill the theme’s objective, and assisting in designing and implementing new initiatives, evaluating proposals, and monitoring programs and grants. As with staff at all levels of the Robert Wood Johnson Foundation (RWJF), program associates are expected to demonstrate a passionate commitment to the Foundation’s mission of improving health and health care for all Americans and to the guiding principles and promise that undergird that mission.
ESSENTIAL JOB RESPONSIBILITIES
Program Development and Monitoring:
- Gathers, synthesizes, and analyzes background information relevant to theme strategy and the development of individual programs.
- Works with Research, Evaluation and Learning officers to monitor indicators and data sources for tracking theme progress.
- Participates in site visits and reviews proposals.
- Assists in coordinating external reviews for proposals and concept papers.
- Assists theme members in program and project development and monitoring, as assigned by the theme.
Learning and Dissemination:
- Works with staff and consultants to assess, evaluate, and disseminate results of programs and projects. Works with staff to develop measures of impact for major programs and activities.
- Monitors, tracks, learns from, and reports on theme initiatives and programs. Works with staff and consultants to harvest “learnings” from previous and current grantmaking, and to actively disseminate results and “learnings” to other staff, grantees and the field.
- Assists theme members and other staff with development of web content as needed.
- Assists in overall theme coordination and activities.
- Assists theme members with related activities, as assigned by the theme.
- Prepares various types of presentations.
- Assists theme with administrative and facilitation tasks, as needed.
- Is responsible for actively participating in theme activities and improving theme functioning, including compliance with theme norms and providing support and back-up for theme members.
- Responsible for understanding, implementing, and following the grantmaking processes and policies of RWJF.
- Represents the Foundation publicly regarding program and theme direction, program funding and grantmaking results. Responds to public inquiries about the theme and the application process.
Foundation and Field Contributions:
- Develops general background information for theme on major literature, field direction and stakeholders.
- Attends outside meetings and conferences for the theme, at the discretion of the theme, and prepares trip reports.
- Master's degree or equivalent education and experience in a related field; or Bachelor’s degree and two (2) years related experience and/or training.
- Two (2) years of related work experience in health or health care related field, preferably in the non-profit or government sector; experience with or knowledge of philanthropy desirable.
- Strong project and people management skills, including demonstrated ability to think independently, to be flexible and to juggle multiple priorities for multiple managers, and to be tolerant of ambiguity and differences in grant making approaches.
- Excellent analytic skills and ability to synthesize and translate complicated material into clear and simple language. Ability to read, analyze, and interpret professional journals and periodicals, technical procedures, or governmental regulations.
- Excellent written and oral presentation skills. Ability to effectively present material to a variety of audiences (internal and external) in various settings and formats.
- Personally motivated to support the Foundation’s mission and goals; creative, flexible; able to work independently and in teams to think imaginatively about opportunities, to create and respond to novel and innovative approaches to addressing an issue, and to inspire others to work toward achieving theme goals.
- Excellent interpersonal skills; collegial, energetic; able to develop trusted and positive relationships with colleagues, grantees, consultants, external funders, and others who contribute to program development and management.
- Intellectual curiosity and ability to apply learnings to work.
- Good judgment; self-aware and mature. Ability to make decisions, justifies recommendations, responsive and clear.
- Strong research and electronic communications skills.
- Ability to work in a highly collaborative and team environment.
- Ability to travel as required.
PHYSICAL REQUIREMENTS/WORKING CONDITIONS
The incumbent performs job duties in a normal business office environment. Tasks are generally carried out with no specific or unusual physical or environmental demands. While performing the duties of this job the incumbent is regularly required to sit at a desk and work with a computer for extended periods of time. Specific physical abilities required by this job include operating basic office equipment such as personal computers, duplicating machines, fax machines and standard office telephones. The incumbent may be required to attend meetings, both on-site and off-site, via phone or videoconference.