When changes in your grant project or program result in a change in the project budget, you may need to submit a request for a budget revision. Whether or not a budget revision is required, you should explain any category budget variance that exceeds 20% (plus or minus) as part of your annual or final financial reporting. Grantees should keep the RWJF Program Officer informed on the progress of, or changes to, the project or program via email or phone on a regular basis.
RWJF does not require an approved or documented budget revision unless one or more of the following conditions are true:
If a budget revision is needed, your request should include a completed budget revision worksheet to explain any requested changes (see links to templates below). The worksheet should be formatted to show the entire approved budget for the period you are revising and the requested line-item changes. The narrative section in the budget revision template should explain how the revised budget item(s) relate to the project, why the changes are needed, and how the proposed amount(s) were determined. You only need to explain lines that change. If a sub-contract has changed (including the dollars, scope of work, or deliverables) from what was approved, include a revised Contract Budget and Fact Chart in your request. It should outline and explain the elements that have changed.
Budget Revision Templates
Template for grants greater than $1 million
How to Submit a Budget Revision Request
After completing the template, email your budget revision request to Grant Reports. If your project is funded under an RWJF national program, copy the National Program Office on your budget revision request. To review the currently approved budget, sign in to MyRWJF to access Grantee Hub. In Grantee Hub, use the My Grants tile and select the grant for which you will request a budget revision. Click on Budget to review the current budget.