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Final reporting

Frequently Asked Questions

  1. What are my reporting obligations to RWJF?
  2. How do I submit my reports and products to RWJF?
  3. What final reporting is required?
  4. What goes in a narrative report?
  5. What is a Final Narrative Report?
  6. What is the difference between an Annual Narrative Report and a Final Narrative Report?
  7. What is a bibliography?
  8. When does RWJF want products from my project?
  9. Can I request an extension to the end date?
  10. What do I do if I need more time to complete a report or to provide information to RWJF?
  11. What is a Grant Results report?

  1. What are my reporting obligations to RWJF? (Answer last updated on Apr 22, 2009)

    Grantees of RWJF are responsible for reporting to the Foundation on a semiannual and annual basis through financial reports, annual narrative reports and a bibliography. Required reporting includes:

    If you have questions about RWJF’s reporting requirements, please contact us.

    Grantees of a national program: These RWJF instructions are in addition to and do not replace the reporting requirements of your national program office. For national program office reporting requirements, please contact your national program office. 

                     

  2. How do I submit my reports and products to RWJF? (Answer last updated on Apr 21, 2009)

    All reports and products are submitted via e-mail to grantreports@rwjf.org. See RWJF Electronic Submission Standards for more information.

    You will be notified when narrative and financial reports are due. We ask that you submit products from your grant as soon as they are completed. See RWJF Electronic Submission Standards for more information.

         

  3. What final reporting is required? (Answer last updated on Apr 21, 2009)

    In addition to annual reporting, grantees of RWJF and grantees of RWJF national programs both are responsible for reporting to the Foundation at the end of their project through a financial report, a narrative report and a bibliography.

    The required documents are:

    If you have questions about RWJF’s reporting requirements, please contact us.

    If you are a grantee of a national program, RWJF reporting requirements are in addition to and do not replace the reporting requirements of your national program office. For national program office reporting requirements, please contact your national program office.

     

  4. What goes in a narrative report? (Answer last updated on Apr 21, 2009)

    In a narrative report, you answer a series of questions to inform RWJF about how your project is meeting its established goals, activities you have engaged in to date to meet those goals and any that have not been completed on schedule, and other issues you are addressing. We expect you to report to us any changes from the planned activities that were described in your proposal. Upon reading your answers to these questions, your program officer may contact you for additional information. At the end of your grant, we also ask you to submit a bibliography of any materials produced during the grant. For more information, please refer to the Grantee Reporting Instructions .

  5. What is a Final Narrative Report? (Answer last updated on Apr 21, 2009)

    Your Final Narrative Report covering the entire grant period is filed at the end of your grant. For multiyear grants, it takes the place of the annual narrative report in the last year of the grant. If your grant is one year or less, you will file only a Final Narrative Report. It is a substantive record of the accomplishments of the project, how they met the goals set forth in your proposal, and the activities you conducted to reach these accomplishments. Information from your Annual Narrative Report and Final Narrative Report may be used to summarize the results or findings of the project, both in an RWJF Grant Results report (see Grant Results for more information) and in other Foundation-related publications published after the grant has closed.

  6. What is the difference between an Annual Narrative Report and a Final Narrative Report? (Answer last updated on Apr 21, 2009)

    Annual Narrative Reports are filed at the end of each year of a multiyear grant, usually at the same time as the Annual Financial Report. For projects lasting more than one year, Annual Narrative Reports help us to stay informed about your project. During the course of your grant, the Annual Narrative Reports you submit are treated as confidential documents.

    Your Final Narrative Report covering the entire grant period is filed at the end of your grant. For multiyear grants, it takes the place of the Annual Narrative Report in the last year of the grant. If your grant is one year or less, you will file only a Final Narrative Report.

    It is a substantive record of the accomplishments of the project, how they met the goals set forth in your proposal, and the activities you conducted to reach these accomplishments. Information from your Annual Narrative Report and Final Narrative Report may be used to summarize the results or findings of the project, in an RWJF Grant Results report (see Grant Results for more information) and in other Foundation-related publications published after the grant has closed.

     

  7. What is a bibliography? (Answer last updated on Apr 21, 2009)

    A bibliography is a complete listing of the following materials from your project, including the following:

    • Publications, such as books, book chapters, journal articles, reports, or Web sites.
    • Proceedings and materials from national/regional events, such as conferences and workshops.
    • Published presentations and testimony.

    If you produced any of these materials, a bibliography must be provided with your Final Narrative Report.

    The Bibliography is a separate document from your Final Narrative Report. It is submitted when you file your Final Narrative Report:

    Please see this form, Grantee Reporting Instructions: Bibliography Formatting and Submission, which includes categories of entries and entry formats for the bibliography.

     

  8. When does RWJF want products from my project? (Answer last updated on Apr 21, 2009)

    RWJF wants you to send your products as soon as they are completed, not when you file your reports. You should e-mail them to grantreports@rwjf.org. You should also send products published after your grant closes.  See RWJF Electronic Submission Standards  for more information.

  9. Can I request an extension to the end date? (Answer last updated on Apr 21, 2009)

    Please refer to the RWJF Guidelines for Extension of Award for how to submit a request for an extension to your award dates, if you feel you need one. Please note that extensions to awards are reviewed for both financial and programmatic appropriateness and are not automatically granted.

  10. What do I do if I need more time to complete a report or to provide information to RWJF? (Answer last updated on Apr 21, 2009)

    To request a change in the due date for submission of reports and/or project deliverables, follow the instructions at RWJF Guidelines for Extension of Due Dates.

  11. What is a Grant Results report? (Answer last updated on Apr 21, 2009)

    The Foundation's Grant Results Reporting Unit engages writers to produce short reports on the majority of the Foundation's recently completed projects and longer reports on national programs. If a report is assigned on your project, you will receive an e-mail from the Grant Results Reporting Unit notifying you about the report and the name of the writer who has been assigned to produce it. Please refer to Grant Results for additional information.

     

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