Program Associate

Program Portfolios


The program associate is a professional staff member who will work with members of the Demand Portfolio to facilitate and support the work of the portfolio by: assisting in the effective facilitation of the portfolio members; conducting project and related research; working with key experts, grantees and applicants to develop strategies and action plans to fulfill objectives; and assisting in designing and implementing new initiatives, evaluating proposals, and monitoring programs and grants. As with staff at all levels of the Robert Wood Johnson Foundation, program associates are expected to demonstrate a passionate commitment to our vision of building a Culture of Health for all Americans, our mission of improving health and health care for all Americans, and to the guiding principles and promise that undergird that mission.


Program Development and Monitoring:

  • Gathers, synthesizes, and analyzes background information relevant to portfolio strategy and the development of individual programs.
  • Works with Research-Evaluation-Learning officers to monitor indicators and data sources for tracking portfolio progress.
  • Participates in site visits and reviews proposals.
  • Assists in coordinating external reviews for proposals and concept papers.
  • Assists portfolio members in program and project development and monitoring, as assigned by the director.
  • Takes primary responsibility for planning, implementing and monitoring program activities as assigned by the director.

Learning and Dissemination:

  • Monitors, tracks, learns from, and reports on portfolio initiatives and programs.  Works with staff and consultants to harvest “learnings” from previous and current grantmaking, and to actively disseminate results and “learnings” to other staff, grantees and the field.
  • Works with staff and consultants to assess, evaluate, and disseminate results of programs and projects. Works with staff to develop measures of impact for major programs and activities.
  • Assists portfolio members and other staff with development of web content as needed.
  • Monitors relevant developments in federal health care policy and works with staff to develop and implement appropriate responses or integration into the portfolio’s work.

Portfolio Functioning:

  • Assists in overall portfolio coordination and activities.
  • Assists portfolio members with related activities, as assigned by the director.
  • Assists in organizing external and internal meetings.
  • Prepares various types of presentations.
  • Assists director with administrative and facilitation tasks, as needed.
  • Is responsible for actively participating in portfolio activities and improving portfolio functioning, including compliance with portfolio norms and providing support and back-up for portfolio members.

Grantmaking Processes:

  • Responsible for understanding, implementing, and following the grantmaking processes and policies of RWJF.
  • Represents the Foundation publicly regarding program and portfolio direction, program funding and grantmaking results. Responds to public inquiries about the portfolio and the application process.

Foundation and Field Contributions:

  • Develops general background information for portfolio on major literature, field direction and stakeholders.
  • Attends outside meetings and conferences for the portfolio, at the discretion of the director, and prepares trip reports.


  • Master's degree or equivalent education and experience in a related field; or Bachelor’s degree and two (2) years related experience and/or training.
  • Two (2) years of related work experience in health or health care related field, preferably in community development and/or business outreach.
  • Strong project and people management skills, including demonstrated ability to think independently, to be flexible and to juggle multiple priorities for multiple managers, and to be tolerant of ambiguity and differences in grantmaking approaches.
  • Ability to effectively accomplish an array of functions and types of work, such as assessing the broader health care system or policy environment or carrying out administrative responsibilities.
  • Excellent written communication skills.
  • Excellent analytic skills and ability to synthesize and translate complicated material into clear and simple language. Ability to read, analyze, and interpret professional journals and periodicals, technical procedures, or governmental regulations.
  • Excellent oral presentation skills.
  • Personally motivated to support the Foundation’s mission and goals; creative, flexible; able to work independently and in portfolios to think imaginatively about opportunities, create and respond to novel and innovative approaches to addressing an issue, and inspire others to work toward achieving portfolio goals.
  • Excellent interpersonal skills, collegial, energetic, able to develop productive relationships with colleagues, grantees, consultants, external funders, and others who contribute to program development and management.
  • Good judgment and maturity. Ability to make decisions, justify recommendations, and be responsive and clear with proposal applicants.
  • Strong research and electronic communications skills, and familiarity with social media.
  • Ability to work in a highly collaborative portfolio environment.
  • Ability to travel as required.

Post Date

August 8, 2014

Due Date

September 18, 2014